Senior Manager, Facilities & Indirect Sourcing Asia in Hong Kong

at Spin Master Careers

Date Posted: 8/1/2018

Job Snapshot

Job Description

Postion Summary:

 

The Senior Manager of Facilities and Indirect Sourcing proactively ensures the efficient and effective operation of Spin Master’s Regional headquarters and auxiliary sites of all locations in Asia.  

 

The role is responsible for managing and directing annual non-production spend supporting locations in Asia operations and resulting spend.  Primary spend categories include travel and related services, telecommunications, real estate, media, freight and logistics, and other professional and business services.  Primary internal business partners within Spin Master include leaders and associates from Operations, Supply Chain, R & D, Quality, Finance, HR and Product and Brand Marketing. 

 

This role is also directly or indirectly leading a service oriented team of facility or office administration associates that promote and deliver a safe and accessible work environment for all Spin Master associates and their guests.  All facilities should represent and exhibit a work environment commiserate with Spin Master core values.

 

KEY RESPONSIBILITIES:

 

Indirect Sourcing

  • Aligning Spin Master needs with non-production supply base to include but not limited to the following elements:
    • Category Strategy Development
    • Contract Management
    • Product / Service Qualification
    • Quotation preparation and negotiation activities
    • Productivity & Cost Reduction identification and implementation
    • Global Alignment and Execution of strategies & supplier implementations

 

  • Helping lead and execute category global category strategy development and execution.
  • Primary P2P process leader for EU / Asia region
  • Prepares and presents monthly OPEX (operating review) updates as required.

 

 

Facility Management and Maintenance

  • Propose the asset enhancement strategy for the facilities in the company portfolio
  • Source and set up new office/building facilities to fulfill the company’s space requirement in the region
  • Effectively manage day-to-day communication with the Property/Office Administration Manager and ensure ongoing follow-up to resolve any property management requirements
  • Manage the ongoing relationship with the assigned Cleaning Contractor
  • Perform daily inspection of the office facilities and address any issues related to cleaning and maintenance
  • Assist with project management and coordinate with trades as necessary to ensure the effective completion of all building construction, fit-up, renovations, electrical or A/V upgrades and furniture fixture purchases and installations
  • Develop SOP with regards to building maintenance ticketing and routing service system.

 

Health and Safety

  • Lead the acculturation of the 5S and Safety Program consistent with Spin Master values and processes.
  • Ensure the operations of the building and office follow all required Health and Safety legislation and legal requirements of all countries in the region
  • Lead the documentation and communication of all applicable Health and Safety policies, procedures and legal requirements, as applicable.
  • Ensure compliance with the SPIN SAFE OHS program at all sites in the region and will be called upon to assist in further developing and rolling out the program globally.

 

Security

  • Ensure Spin Master Facilities are secure and safe at all times
  • Manage the relationship with 3rd party security and alarm vendor
  • Manage the programming, inventory and assignment of security access badges and privileges for all Spin Master LA employees, temporary employees and contractors
  • Verify that cameras and all other peripheral security devices are operational and in proper working order

 

Administration

  • Reconcile and approve payments as necessary for all Facilities invoices including: Utilities, Building Maintenance, Office Supplies, etc.
  • Create Purchase Requisitions for Facilities purchases
  • Manage and direct Facilities Coordinator, Freight Specialist and Receptionist positions.
  • Regularly update and manage the following documents: Employee Seating charts, Extension List and Parking chart
  • Recruit and manage any required temp/general help to assist with the day-to-day operational needs of the business including: furniture set-up and installation tear-down, heavy lifting, Courier/Mail room service...etc.
  • Perform scheduled semi-annual supplier cost comparisons and scorecards to ensure the consistent achievement of competitive costs and service levels
  • Complete monthly Actual versus Budget financial variance reporting for the Facilities cost center and ensures the achievement of financial performance at or below budgeted spend on a year-to-date basis
  • Ensure that the facility subscribes to 5S system of housekeeping
  • Utilize GEMBA , Visual Management and other LEAN tools to drive best in class operations performance and appropriate behaviors within the site

 

Key Internal Business Partners:

  • All Facility and Office Administration Personnel
  • Regional HR Director
  • Human Resource Associates in Facility
  • Spin Master Purchasing Professionals
  • IT Associates
  • Key office leads -  Regional or in facility

Job Requirements

  • University or master degree with minimum 10 years of experience in indirect procurement, facilities management and office administration across APAC
  • Experience in procuring non-production goods and services is preferred
  • Good knowledge and experience of SAP and the Procure-to-Pay Process
  • Experience with contract management and knowledge of contract law would be an asset.
  • Proficiency in Microsoft Office Suite including Word and Excel
  • Communicates effectively (both verbal and written)
  • Maintains a sense of urgency in resolving issues
  • Maintains flexibility in work schedule to accommodate occasional weekend, early morning and evening project completion
  • Able to perform occasional light physical activities (lifting, carrying, bending, climbing, crawling, etc.)
  • Strong organization skills and effective at Multi-tasking
  • Positive attitude, cooperative and service oriented
  • Good Financial and Business Acumen
  • Problem Solving
  • Project Management
  • Leadership, both internally and externally

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