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Office Services Specialist in Los Angeles, CA

at Spin Master Careers

Date Posted: 5/22/2019

Job Snapshot

Job Description

*Office Services Specialist – Los Angeles*

Are you a kid at heart looking to build a career with a leading global children's entertainment company?

At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you!

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

The Job:

Reception

  • Greet visitors, maintain the Non-Disclosure Agreement file
  • Answer incoming calls and directing callers to appropriate staff members
  • Receiving and processing US and international mail and shipping
  • Assists in Manage/coordinate/schedule calendars (conference rooms)
  • Assist/back up for meeting set-up in LA for local staff and Toronto
  • Sort, distribute incoming mail; notify recipients of package/shipping arrivals
  • Maintain all shipping/mailing supplies, update forms, communicate changes
  • Prepare all outgoing deliveries, e.g. USPS, Fed Ex, UPS, Courier service, including customs requirements; utilize online systems as required, maintain incoming/outgoing record logs
  • Screen/route calls, deliveries, and mail to appropriate staff members
  • Greet, assist all walk-in visitors; review ID and assign & track visitor badges

Facilities

  • Work with Facilities Manager to serve as a process owner & initiative champion (ensure safety standards are met; help facilitate the 5S program)
  • Issue employee, contractor, temp, and visitor ID badges and card keys
  • Manage office supplies including inventory control, cost control, ordering, stocking etc. and special orders
  • Partner with the Facilities Manager to ensure the facilities are meeting 5S standards; maintain general order and cleanliness of all shared areas
  • Manage, track and update office & cubicle floorplans
  • Assist with office moves by providing good communication, adequate resources, and follow through on details
  • Work with IT to ensure copy machines and conference room equipment are in working condition; including stocking copiers with paper and changing toners
  • Assist the Facilities Manager in the overall facility safety; including fire drills, evacuations, and security
  • Assist/back up the Facilities Manager as necessary

Job Requirements

What we can expect from you:

  • Ability to lead or conduct process, safety, and 5S workshops as needed
  • Proven service-minded and strong customer service focus, flexible and open to new ways of doing business
  • Occasional lifting, up to 50 pounds
  • Capable of light maintenance work

 

Who’s a good fit for this team:

  • Someone with excellent written and oral communication skills
  • Willingness to do a wide range of office facilities tasks
  • An individual with the ability to multitask and self-start
  • Must be detail-oriented, take initiative and drive to progress

You should apply if you have the following:

  • PO processing experience, SAP preferred
  • Proficient in MS Office: Word, Excel

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun. From top leadership to new and veteran team members alike, everyone at Spin Master embodies our Core Values:

  • Integrity
  • Open Mindset
  • Innovation
  • Partnerships
  • Collaboration
  • Driving Results
  • Entrepreneurship

When applying please ensure that you highlight the source & job title in the subject line.

Follow us on Instagram and Twitter @SpinCareers to stay up to date on Spin Master career opportunities.

We do appreciate all interest; however only those selected for interview will be contacted.

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