Executive Assistant in Toronto

at Spin Master Careers

Date Posted: 11/12/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Toronto
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/12/2019

Job Description

Please Note: If you are a current Spin Master employee with access to Workday, apply to this job via the Workday application.

Are you looking to further your career with an industry leading, global children's entertainment company? 

At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you! 




What's it like to work here?




Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; we are building a legacy and welcome individuals with a proven track record of driving results.  





Job Description:

The Job:

The Executive Assistant will support the Co-CEO in a fast-paced position that requires a flawless work ethic as well as being able to juggle a multitude of complex projects. The ideal candidate is an independent thinker who can make good judgments and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have an adaptable and positive service attitude. Candidate should be highly flexible and have the ability to work independently with minimal supervision.

  • Manage executive's calendar, schedule appointments and ensure executive is on time
  • Arrange complex travel and accommodations, compile documents for travel-related meetings
  • Attend meetings with Co-CEO & note taking
  • Managing multiple projects both internally and externally
  • Assist in management of the team including vacation requests, expenses and other approvals
  • Prepare all materials for executive in advance of meetings, presentations
  • Perform clerical duties such as filing, typing, and copying documents
  • Organize files and maintain contact database
  • Screen and respond to incoming calls/emails and correspondence
  • Ability to work with other assistants closely to manage the executive
  • Act as custodian of corporate documents and records
  • Act as direct liaison with vendors/customers/partners
  • Occasional personal errands as requested
  • Additional duties as assigned 

What we can expect from you:

  • Demonstrated good judgment, ability to deal with confidential and sensitive issues
  • Flexible; excited about supporting various unpredictable projects and schedules

Who’s a good fit for this team:

  • Someone with the ability to handle multiple tasks simultaneously, prioritize high volume workload and meet strict deadlines for tasks/assignments
  • An individual with good organizational, time management and project coordination skills
  • Good attention to detail and follow-through skills
  • A team player, works well with others, able to delegate effectively

 

You should apply if you have the following:

  • Minimum 5 years administration experience; at least 2 years supporting VP level or above
  • Proficient with MS Office (Word, PowerPoint and Excel) and Outlook
  • Strong oral and written communication skills




What you can expect from us:


Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun. From top leadership to new and veteran team members alike, everyone at Spin Master embodies our Core Values:
•    Integrity
•    Open Mindset
•    Innovation
•    Partnerships
•    Collaboration
•    Driving Results
•    Entrepreneurship

Follow us on Instagram and Twitter @SpinCareers to stay up to date on Spin Master career opportunities. 


We do appreciate all interest; however only those selected for interview will be contacted.