Executive Assistant in Toronto

at Spin Master Careers

Date Posted: 5/14/2018

Job Snapshot

Job Description

Executive Assistant -- Toronto

Are you a kid at heart looking to build a career with a leading global children's entertainment company?

At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you!

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

The Job:

The Executive Assistant will support a senior Executive in a fast-paced position that requires a flawless work ethic as well as being able to juggle a multitude of complex projects. The ideal candidate is an independent thinker who can make good judgments and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have an adaptable and positive service attitude. Candidate should be highly flexible and have the ability to work independently with minimal supervision.

What we can expect from you: 

  • Management of the executive's calendar, scheduling appointments and ensuring executive is on time
  • Arranging complex travel and accommodations, compilation of documents for travel-related meetings
  • To assist in management of the team including vacation requests, expenses and other approvals
  • Preparation of all materials for executive in advance of meetings and presentations
  • To perform clerical duties such as filing, typing, and copying documents
  • Organizing files and maintaining the contact database
  • Screening and responding to incoming calls and correspondence
  • The ability to work with other assistants closely to manage the executive
  • To act as custodian of corporate documents and records
  • To act as direct liaison with vendors/customers/partners

Job Requirements

Who’s a good fit for this team:

  • An organized individual who can prioritize and multitask 
  • A self starter who is proactive and energetic
  • A resilient and adaptable personality as plans can change from day to day

You should apply if you have the following: 

  • Minimum 5 years administration experience; at least 2 years supporting VP level or above
  • Proficient with MS Office (Word, PowerPoint and Excel) and Outlook
  • Financial background or exposure to Financial industry is preferred

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun. From top leadership to new and veteran team members alike, everyone at Spin Master embodies our Core Values:

  • Integrity
  • Open Mindset
  • Innovation
  • Partnerships
  • Collaboration
  • Driving Results
  • Entrepreneurship

When applying please ensure that you highlight the source & job title in the subject line.

eg: Application for ‘ Job Title & SOURCE: (where you heard about this job) in the subject line.

We do appreciate all interest; however only those selected for interview will be contacted.