Executive Assistant - Legal (12 months contract) in Toronto

at Spin Master Careers

Date Posted: 9/20/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Toronto
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    9/20/2019

Job Description

*Executive Assistant -  Toronto*

Are you looking to further your career with an industry leading, global children's entertainment company?

At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you!

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; we are building a legacy and welcome individuals with a proven track record of driving results.  

The Role:

The Executive Assistant will support the Executive Vice President and General Counsel, Corporate Security in a fast-paced position that requires a flawless work ethic as well as being able to juggle a multitude of complex projects. The ideal candidate is an independent thinker who can make good judgments and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have an adaptable and positive service attitude. Candidate should be highly flexible and have the ability to work independently with minimal supervision.

 

  • Manage executive's calendar, schedule appointments and ensure executive is on time
  • Arrange complex travel and accommodations, compile documents for travel-related meetings
  • Assist in administrative management of the legal team including vacation requests, expenses, travel, ordering supplies, managing incoming mail and other approvals
  • Prepare materials and presentations where applicable in advance of meetings
  • Perform clerical duties such as filing, typing, and copying documents
  • Organize files and maintain contact database
  • Screen and respond to incoming calls and correspondence
  • Ability to work with other assistants closely to manage the executive
  • Act as custodian of corporate documents and records
  • Act as direct liaison with vendors/customers/partners including outside legal firms
  • Assist in any special projects such as new business initiatives, acquisitions and litigation cases
  • Occasional personal errands as requested
    Additional duties as assigned

Job Requirements

What we can expect from you:

  • Good organizational, time management and project coordination skills
  • Ability to handle multiple tasks simultaneously, prioritize high volume workload and meet strict  deadlines for tasks/assignments
  • Good attention to detail and follow-through skills
  • Team player, works well with others, able to delegate effectively
  • Demonstrated good judgment, ability to deal with confidential and sensitive issues
  • Flexible; excited about supporting various unpredictable projects and schedules
  • Strong oral and written communication skills

You should apply if you have the following:

  • Minimum 4-5 years administration experience; at least 2 years supporting VP level or above
  • Proficient with MS Office (Word, PowerPoint and Excel) and Outlook
  • Legal background or exposure to Legal industry is preferred

 

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun. From top leadership to new and veteran team members alike, everyone at Spin Master embodies our Core Values:

  • Integrity
  • Open Mindset
  • Innovation
  • Partnerships
  • Collaboration
  • Driving Results
  • Entrepreneurship

 

Follow us on Instagram and Twitter @SpinCareers to stay up to date on Spin Master career opportunities.

We do appreciate all interest; however only those selected for interview will be contacted.