Administrative Coordinator in Jiaxing

at Spin Master Careers

Date Posted: 4/3/2018

Job Snapshot

Job Description

Job Title:               Administrative Coordinator

Reporting to:        Senior Administration Officer

Location:               Jiaxing

 

About Spin Master

 

Spin Master (TSX:TOY; www.spinmaster.com) is a leading global children's entertainment company that creates, designs, manufactures, licenses and markets a diversified portfolio of innovative toys, games, products and entertainment properties. Spin Master is best known for award-winning brands including Zoomer™, Bakugan™, Meccano™, and 2017 Toys of the Year, Hatchimals™, Air Hogs™ and PAW Patrol™. Since 2005, Spin Master has received 82 TIA Toy of The Year (TOTY) nominations with 21 wins across a variety of product categories, including 13 TOTY nominations for Innovative Toy of the Year, more than any of its competitors. To date, Spin Master has produced six television series, including 2007 success Bakugan Battle Brawlers and current hit PAW Patrol, which is broadcast in over 160 countries and territories globally. Spin Master employs over 1,000 people globally with offices in Canada, United States, Mexico, France, Italy, United Kingdom, Slovakia, Poland, Germany, Sweden, the Netherlands, China, Hong Kong, Japan, and Australia.

 

Job Overview:

Be responsible for reception & administration arrangement. Provide the daily admin service to ensure the facilities are equipped with the supplies and services needed and promote and deliver a safe and accessible work environment. 

Job Responsibilities:

  • Assist the supervisor to follow up office administration and ensure operations run smoothly, including information and data processing, office supply, cleaning, wellness, office maintenance, visitor procedure, travel arrangement, expat work permit etc.
  • Assist the supervisor to supervise office cleaners, and their tasks to ensure office operating orderly.
  • Assist the supervisor on renovation projects, facilities management, security & access control, etc.
  • Assist the supervisor on the 5S and Spin Safe programs to maintain a safe and pleasant working environment.
  • Be responsible for all express delivery, and follow up the express delivery’s status and receivable time. Handle the express delivery problems of all samples and make sure all samples are sent out and received in a safe and fast way.
  • Be responsible for all samples receiving, and inform staff of samples arrangement.
  • Be responsible for the purchasing of office daily suppliers and stationary. Check the officer daily suppliers and stationary in the end of every month, and purchase accordingly. Make sure enough inventories of daily suppliers and stationary.
  • Answer internal/external phone calls; guiding visitors and make the proper arrangement.
  • Update staff contact list regularly. Arrange and order the name card for staffs.
  • Provide administrative support to non-local staff for all legal paper and housing issue.
  • Provide administrative support to other entities as requested.
  • Prepare and check all office administration payments being accurate and reasonable.
  • Follow office regular maintenance, and make sure to resume normal use as soon as possible.
  • Actively support, arrange and coordinate company events/staff activities.
  • Perform and complete other additional project, duties, and assignments as required and/or by request.

 

Job Requirements

Qualifications:

  • College degree or above.
  • 1-2 years’ experience of office administration or clerical support.
  • Open-minded, service-oriented, initiative, be able to work under pressure.
  • Good computer knowledge (Microsoft Word, Excel, PPT etc.), proficient in Photoshop is an advantage.
  • Good inter-person and communication skills.
  • Good command of English and Mandarin.

We are an equal opportunity employer. Any information provided will be treated in strict confidence and used only in consideration for relevant/similar post(s) within Spin Master.

We do appreciate all interest; however only those selected for interview will be contacted.

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