Administrative Assistant, Finance & Legal in Toronto

at Spin Master Careers

Date Posted: 3/19/2020

Job Snapshot

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Job Description

Please Note: If you are a current Spin Master employee with access to Workday, apply to this job via the Workday application.

Are you looking to further your career with an industry leading, global children's entertainment company? 

At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you! 

What's it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; we are building a legacy and welcome individuals with a proven track record of driving results.  

Job Description:

The role:

The Administrative Assistant, Finance and Business Affairs role will support SME’s Finance, Lega and Business Affairs teams by performing support and administrative tasks. This is a fast-paced position that requires a diligent work ethic, the ability to juggle multiple tasks, strong memory and quick recall, attention to detail and an ability to independently exercise sound and reasonable judgment. The position is full-time in Toronto, Ontario and reports directly to the Vice President of Finance, Entertainment and the Head of Business Affairs and Legal, Entertainment.

What can we expect from you:

  • Manage Outlook Calendars for the Vice President of Finance, Entertainment and the Head of Business Affairs and Legal Entertainment, schedule meetings and calls, and ensure on-time attendance
  • Manage invoice flow for the department and the Production accounting team
  • Create Vendors, PRs & POs for the Entertainment Departments as needed
  • Act as direct liaison with SME’s Production Coordinators, the Executive Assistant to VP Production, VP Development and Creative Director, and the Executive Assistant to EVP, Entertainment
  • Perform clerical duties such as printing/copying/scanning, managing team members’ vacation requests, maintain Outlook Contacts, admin correspondence, digital and paper file administration, and assist with report & presentation building in excel or PowerPoint
  • Arrange and book conferences, travel, accommodations and submit expense reports
  • Coordinate with IT for service requests and troubleshooting
  • Coordinating weekly cheque mailings and pick up from external production accounting firm
  • Filing and maintenance of production accountant binders as necessary
  • Additional duties as may be assigned

Who’s a good fit for this role:

  • Demonstrates good judgment and ability to deal with very confidential and sensitive information
  • Flexible and excited about supporting various unpredictable projects and schedules
  • Self motivated, team oriented attitude and strong work ethic
  • Strong oral and written communication skills
  • Ability to handle multiple tasks simultaneously, prioritize high volume of workload and meet (and sometimes set) strict deadlines for tasks
  • High degree of accuracy and attention to detail and impressive follow-through on varied tasks and assignments
  • Comfortable with data entry online and revising documents
  • Some knowledge of the Canadian and global entertainment industry, including television and/or film is a benefit, but not a necessity
  • Good organizational, time management and prioritizing skills
  • Familiarity with SAP (including Fiori and Concur), BOX and ContractWorks is an asset, but not a necessity

You should apply if you have the following:

  • Post-secondary education (diploma, certificate, undergraduate degree)
  • Minimum 3 years’ direct administrative and support experience in a fast-paced environment
  • Highly proficient with MS Office (Word, Excel, PowerPoint, and Outlook)

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun. From top leadership to new and veteran team members alike, everyone at Spin Master embodies our Core Values:
•    Integrity
•    Open Mindset
•    Innovation
•    Partnerships
•    Collaboration
•    Driving Results
•    Entrepreneurship

Follow us on Instagram and Twitter @SpinCareers to stay up to date on Spin Master career opportunities. 

We do appreciate all interest; however only those selected for interview will be contacted.